Privacy Policy | Gbinpress

This Privacy Policy explains how Gbinpress ("we", "us", "our") collects, uses, stores, and protects personal data when you visit our website at Gbinpress.online or contact us in connection with our coaching services. We are committed to handling your personal data responsibly and transparently, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Gbinpress is a coaching service based at 101 Whitehouse Lane, South Yorkshire, Sheffield S6 2UY. We are the data controller for personal data collected through this website and through our coaching engagements. You can contact us about data protection matters at [email protected] or by telephone on +44 114 234 5067.

2. Data We Collect and Why

The following table sets out the categories of personal data we may collect, the purpose for collecting them, and the legal basis we rely on under UK GDPR.

Data Category	Examples	Purpose	Legal Basis
Contact data	Name, email address, telephone number	To respond to enquiries and communicate about coaching services	Legitimate interests; consent where applicable
Professional data	Job title, sector, career background shared voluntarily	To understand your coaching needs and tailor our response	Legitimate interests
Communication data	Content of emails or messages you send us	To handle your enquiry and maintain a record of correspondence	Legitimate interests; contract performance
Technical data	IP address, browser type, pages visited, session duration	To maintain website security and understand how the site is used	Legitimate interests; consent for analytics cookies
Cookie preference data	Your consent or decline choice on cookie use	To comply with PECR and UK GDPR requirements on consent	Legal obligation; consent

3. How We Use Your Data

We use personal data strictly for the purposes set out above. We do not use your data for automated decision-making or profiling. We do not sell, rent, or trade personal data to third parties for marketing purposes.

Where you contact us through the website contact form, the data you provide is transmitted to our email inbox and retained for the purpose of managing our correspondence with you. We will not use that data for any purpose beyond responding to your enquiry unless you specifically agree otherwise.

4. Sharing Your Data

We may share personal data with the following categories of third party, only to the extent necessary:

Email service providers who host our inbox, subject to data processing agreements
Website hosting and analytics providers operating under appropriate safeguards
Professional advisers (legal, accountancy) where required for compliance purposes
Regulatory authorities or law enforcement where we are legally obliged to disclose

We do not transfer personal data outside the United Kingdom or European Economic Area unless appropriate safeguards are in place, such as standard contractual clauses approved by the Information Commissioner's Office.

5. Data Retention

We retain personal data only for as long as is necessary for the purposes described above. Enquiry correspondence is typically retained for up to two years from the date of last contact. Coaching engagement records are retained for up to six years from the end of the engagement, in line with standard professional practice and potential legal requirements. Technical and cookie data is retained for shorter periods as described in our Cookie Policy.

6. Your Rights Under UK GDPR

You have the following rights in relation to your personal data, which you may exercise by contacting us at [email protected]:

Right of access: to receive a copy of the personal data we hold about you
Right to rectification: to have inaccurate data corrected
Right to erasure: to request deletion of your data where we no longer have a legal basis to hold it
Right to restriction: to limit how we process your data in certain circumstances
Right to data portability: to receive your data in a structured, machine-readable format where applicable
Right to object: to processing based on legitimate interests
Right to withdraw consent: where processing is based on consent, to withdraw that consent at any time without affecting prior processing

We will respond to any rights request within one calendar month as required by UK GDPR.

7. Cookies

Our website uses cookies. Full details of the cookies we use, their purpose, and your choices are set out in our Cookie Policy.

8. Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or destruction. These measures include encrypted transmission via HTTPS and access controls on data systems. No transmission over the internet is entirely secure, and we cannot guarantee absolute security.

9. Complaints

If you have a concern about how we handle your personal data, please contact us in the first instance at [email protected]. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the supervisory authority for data protection in the UK, at ico.org.uk or by telephone on 0303 123 1113.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available on this page, and the date at the top of this page will reflect the date of the most recent update. We encourage you to review this page periodically.